Privacy Policy

Last Updated: May 2026

At WCN 2026, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for the conference, submit abstracts, or interact with our services.

By using this website, you consent to the practices described in this Privacy Policy.

This Privacy Policy has been prepared with reference to standard international conference privacy practices and event registration guidelines.

1. Information We Collect

We may collect the following categories of personal information:

• Full Name
• Email Address
• Mobile Number
• Organization / Institution
• Designation
• Country / City
• Billing Information
• GST / Tax Details (if applicable)

Registration & Event Information

• Conference registration details
• Workshop selections
• Abstract submissions
• Speaker or delegate profiles
• Payment transaction details

Technical Information

• IP address
• Browser type
• Device information
• Pages visited
• Cookies and analytics data

2. How We Use Your Information

We use your information for the following purposes:

• To process conference registrations
• To manage abstract submissions and scientific participation
• To send confirmations, invoices, and event updates
• To provide attendee support
• To improve website functionality and user experience
• To communicate important announcements regarding the conference
• To comply with legal and regulatory requirements
• To generate badges, certificates, and participation records

Your information may also be used to inform you about future scientific events, conferences, workshops, or related academic activities organized by WCN 2026 or its official partners.

3. Payment Information

All online payments are processed through secure payment gateways. WCN 2026 does not store your complete debit/credit card details on its servers.

Payment providers may collect and process your payment information in accordance with their own privacy policies.

4. Abstracts, Scientific Content & Media

By submitting abstracts, presentations, posters, photographs, videos, or other materials to WCN 2026, you grant permission for their use in:

• Scientific publications
• Conference proceedings
• Promotional materials
• Event websites
• Social media platforms
• Educational communications

Conference sessions, workshops, and networking activities may be photographed or recorded for educational, archival, and promotional purposes.

If you do not wish to appear in photographs or recordings, please contact the conference secretariat before or during the event.

5. Sharing of Information

We do not sell your personal information.

However, we may share your information with:

• Official conference organizing committees
• Technology and registration partners
• Payment gateway providers
• Accreditation bodies
• Government or legal authorities when required by law
• Sponsors or exhibitors only where consent is provided

If you allow badge scanning or voluntarily share your details with exhibitors or sponsors during the event, your information may be shared with them.

6. Data Security

We implement reasonable administrative, technical, and organizational measures to protect your personal data against unauthorized access, loss, misuse, or disclosure.

Despite our efforts, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

7. Cookies & Tracking Technologies

Our website may use cookies and similar technologies to:

• Enhance website functionality
• Analyze website traffic
• Improve user experience
• Remember user preferences

You may choose to disable cookies through your browser settings. However, some website features may not function properly.

8. Third-Party Links

The website may contain links to third-party websites, sponsors, exhibitors, or partner organizations. We are not responsible for the privacy practices or content of external websites.

Users are encouraged to review the privacy policies of third-party platforms before providing personal information.

9. Data Retention

We retain personal information only for as long as necessary for:

• Conference operations
• Legal compliance
• Financial record keeping
• Scientific documentation
• Accreditation and certification purposes

10. Your Rights

Depending on applicable laws, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your data
• Withdraw consent for communications
• Request restriction of processing

To exercise any of these rights, please contact us using the details below.

11. Children's Privacy

WCN 2026 services are intended for professionals, researchers, delegates, and academic participants. We do not knowingly collect information from individuals under the age of 18.

12. Changes to This Privacy Policy

WCN 2026 reserves the right to update or modify this Privacy Policy at any time without prior notice. Updated versions will be posted on this page with the revised effective date.

Users are encouraged to review this page periodically.

13. Contact Us

WCN 2026 Secretariat

• Website: https://wcn2026.in/
• Email: secretariat@wcn2026.in

Disclaimer

The information provided on this website is intended for conference management, scientific communication, and educational purposes only. Participation in the conference implies acceptance of the terms outlined in this Privacy Policy.